Did you know that if you reside in a building in New York City that is between 5 and 75 residential units and a customer to either ConEd gas or electric service, you are qualified to obtain a FREE ConEd Green Team Survey by a Green Team energy professional? As part of a program to incentivize buildings, and residential occupants, to save energy by using more energy efficient products, the Green Team professionals will evaluate all of your lighting and heating equipment and will offer energy-saving recommendations throughout your property.

The survey will arrive to the building owner or manager and will provide all of the information that you need in order to make a decision, based on their recommendations. There is no requirement to abide by their recommendations at any time.

In addition to the free survey report and recommendations, a Green Team professional will also install free CFL’s, water saving devices and smart strips in residential units. There is also the possibility of building owners receiving rebates for eligible upgrades to common area equipment, including lighting fixtures, LED exit signs, HVAC and building management systems.

To sign up for the survey or to obtain information on the process, you can call ConEd directly at 877-634-9443

New York City, in partnership with Electronic Recyclers International, Inc., is now providing an e-cycleNYC program to buildings in the New York City area. A state law, it is now illegal to discard of electronics in the normal trash and all buildings will need to abide by the guidelines that are set forth. If your building should sign up for the program and receive a Sanitation ticket for placing an electronic device out with the normal garbage (if a neighbor places a tv with your garbage, for instance), you will most likely have the ability to appeal the ticket and show good faith that you are in the program.

Accepted electronics for the e-cycleNYC program include televisions, dvd & dvr players, monitors, computers, peripherals (mouse, keyboard, etc.), tablets, printers, scanners, mobile phones, mp3 players and hard drives. Essentially, anything that is plugged in and has a storage function is acceptable. If an item is placed for collection with the e-cycleNYC program and it is cracked, such as a television with a broken screen, the city will request that tape be placed over the crack as to not endanger the staff when they are removing the items.

Items that are not acceptable for recycling in the program and that can be left out with the normal garbage collection are appliances such as vacuum cleaners, refrigerators, washing machines, blenders and stoves. In addition, batteries are not eligible for the e-cycleNYC program, either. There are consumer take-back programs available for rechargeable batteries at many locations that sell them (such as Staples) and normal alkaline batteries can be thrown out with the regular garbage.

Depending on how large your building is will determine what type of access you have to a storage bin, provided for free by the city. If you are in a building that is smaller than 50 units, a storage room can be kept where these items can be deposited. A bin will not be given to your building, but when there are more than 20 pieces of electronics to be picked up, your building can call the city to schedule a removal of those items. This room should not be located either more than one staircase down if there is no elevator, or should be accessible by an elevator. If your building is either too small for a storage room or if you feel as though you’ll never hit the required 20 pieces of electronics to initiate the pick-up, you can always donate your electronics at Goodwill (or another organization) or recycle select electronics at vendors that will accept them. Best Buy, for instance, has a mobile phone recycling drop off at the entrance to their stores.

If your building is larger than 50 units in size, you will be eligible to have a locked storage bin delivered that will be placed in a dedicated room or area of the building that is accessible to the residents and/or building staff only. The bins come in two different sizes; a small (2′ deep x 4′ wide x 5′ high) and a larger (2′ deep x 5.5′ deep x 6′ high). A padlock will be delivered with the storage bin and when there is a pickup, the entire storage bin will be removed and a new one left in its place (with a new padlock as well). The city will request that the room where the bin will be located be accessible either by service elevator or if steps are required to be navigated, a building-supplied ramp should be used to allow for the bins to be rolled up and down. If there is no ramp and there are only stairs leading to the room the bin will not be able to be delivered. It goes without saying that any room that is holding these bins should be large enough for the bin and additional room for turning.

The program will be available to those buildings that sign a license agreement with the city. These agreements cannot be altered in any way from their original text (building attorneys will not be able to revise them in any way). In addition, individual Certificates of Insurance will not be given to your building, but each entity that is named within the licensing agreement will be covered by the city’s insurance. The agreement is where a building would place the building’s name, management company’s name and any other parties that wish to be covered.

For buildings that are larger than 250 units, the city is happy to organize outdoor events on your property, with an e-cycleNYC truck and storage bins for the day. There are a few conditions that the building must maintain in order to host this event. The event must be held in an available outdoor space, such as a parking lot, it can take place any day of the week or weekend (a maximum of four hours) and it must be scheduled with e-cycleNYC at least 60 days in advance. It would be best if the building owner / managing agent could also publicize the upcoming event to all residents, at multiple times during the lead up to the event so that the event will result in higher levels of recycling by those looking to offload their old electronic devices. A resident survey or sign-up sheet will be utilized for e-cycleNYC to gauge the level of staffing needed.

If your building has a bin and would like to have the items removed form the subject property, you can schedule the pickup by calling 212-437-4647 or e-mailing [email protected]. Within three (3) business days, e-cycleNYC will replace your bin with an empty bin.

The last part of this installation and compliance with the e-cycleNYC program is that a representative from either your management company or from the building must attend a seminar given on this subject, at the Department of Sanitation, to go over all of the above information and to have any questions answered. You can call or e-mail the e-cycleNYC program to schedule by using the information given in the paragraph just above. If you are a part of a management company that manages multiple buildings, such as ours, one seminar attendance can cover each of the properties in your portfolio, but a separate license agreement would be needed for each individual property in your portfolio.

Have you run into this scenario before; a Board member resigns during their term and the Board of Directors (or Managers), collectively, appoints a replacement to the position that was just vacated? It should be smooth sailing and without issue, but if this is a cooperative or condominium with an opinionated ownership base, they’ll want to know why the new Board member wasn’t appointed by the shareholders or owners, as a whole.

While it would seem that putting it out to all shareholders or unit owners would be a great idea, it’s not often done, for a variety of reasons. One reason is that it is difficult to get all shareholders and owners to another meeting that is not the Annual Meeting and it is much quicker to appoint someone who is interested in serving on the Board for the remainder of this term. In some cases, there may be a committee member who has been serving on the periphery of the Board and this is a great opportunity to increase their level of participation, if it has been shown that they have something to offer, beyond just filling an open seat.

The reason that the Board will have the final say of who to appoint, in most cases, is provided for in the Bylaws of the building. For instance, below is a partial section of the Bylaws from a NYC cooperative, as it pertains to Vacancies:

When any vacancy exists or occurs among the directors by death, resignation or otherwise, the same shall be filled for the remainder of the term by a majority of votes cast at a special meeting of the remaining directors duly called for the purpose or at any regular meeting of the directors, even though a quorum shall not be present at such special or regular meeting.

As you can see in the above paragraph, the Board has complete control over who they appoint to fill the remainder of the term that was vacated. This could be a period of only a few months or it could be a multi-year term that the new appointment will fulfill.

Just because an appointment was made to the Board does not mean that the shareholders or unit owners are completely without hope if they absolutely disagree with the new appointment. If for any reason they are completely unhappy with this appointment, or the Board in general, the could also look to their bylaws to remove either one or more persons from the Board. They would have to follow the passage in the Bylaws that pertains to removal. From the same NYC cooperative bylaws on Removal:

Any director may be removed from office at any time with or without cause and at the pleasure of the shareholders, upon affirmative vote of the shareholders of record taken at a shareholders’ meeting duly called for that purpose; provided, however, that the directors elected by the holders of Unsold Shares can be removed without cause by such holders of Unsold Shares who alone will have the right to designate a replacement.

There’s no way that each and every shareholder or unit owner will be appeased in each situation, and this is a great example of this. More often than not, the Board will have someone in mind to fill a space on the Board if one should become vacant for any reason during the term of service. It’s up to the shareholders or unit owners to take matters into their own hands if they feel their interests are not being properly represented by the existing Board members.

As I always say, if you’re unhappy with the Board you have, throw your name into the ring the next time around and get on the Board to make a change.

Beginning on March 1, 2015, New York City has a new law on the books that will require residential buildings to post a “Housing Information Guide For Tenants and Owners” that will alert residents in both english and spanish that there is a “ABC’s of Housing” guide located on the HPD website at www.hpd.gov/hpd.

For buildings that don’t post these new notices in the common area (such as a vestibule or mail area), the building could be subject to a fine of $250 for the infraction. If you would like to grab the text of the new law, you can download our PDF by clicking here or by downloading via the PDF at the beginning of this post.

The Offering Plan of a Cooperative or Condominium is a huge book that is filed with the State at the time the Sponsor / Developer decide to offer their building up for sale to the open public. Being that it is so big, it’s often easy to get lost in the vastness of printed paper. For those looking to view the specifics of how many shares or what the percentage of common area ownership are in a particular unit, it could take while to narrow down the search if it is not known where this information is housed.

If you thumb through the beginning area of your Offering Plan in search of the specifics to either the unit that you own or that you are looking to purchase, the “Schedule A” will be one of the most important areas to verify ownership information. It is on that document that the apartment number, size (bedrooms and bathrooms), share count (% of common interest owned if a Condominium), original purchase price, approx. amount of the mortgage applicable to those shares and projected annual maintenance amounts. These amounts were essentially estimates at the time that the Offering Plan was filed with Attorney General, so it is possible that these amounts have since changed. It would be wise to check with either the Management company or the attorney to verify that these amounts are current and/or applicable to the unit in question.

We’re providing a sample Schedule A (click on this link) so that you can see the breakdown of the apartments and shares. Please note that this is in use for the building specific to this Schedule A and all others will vary accordingly.

Update on 1/15/15: On January 14, 2015, President Obama signed the bill that reauthorized TRIA for another six years, with a new expiration date of December 31, 2020. Although it was renewed, there are some revisions to the TRIA renewal program. These revisions include higher deductibles to insurers.

On December 26, 2007, the President signed into law the Terrorism Risk Insurance Program Reauthorization Act of 2007 (Pub. L. 110-160, 121 Stat. 1839) [TRIPRA]. This signing extended the existing Program through December 31, 2014, a date that is fast approaching.

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New York City has some very specific snow removal rules for buildings within its boroughs. We’re concerned about snow removal from a few different standpoints; we want to sure ensure the safety of the residents, employees and passerby’s and we also want to limit the liability and potential exposure to lawsuit of our client buildings.

New York City’s Department of Sanitation requires that snow be removed no later than four (4) hours after the end of the snow fall or not later than 11:00AM, if the snow ended after 9:00PM the night before.

In addition, if the snow can’t be removed due to packed ice or other conditions, the building is allowed to place down cat litter, snow melt or a similar product for traction. Once the snow has melted or is readily able to be removed, we recommend that it is done so right away.

Snow is not permitted to be shoveled into the streets at any time. That practice is illegal. In addition, do not place snow on top of a fire hydrant. Those hydrants do need to be kept clear at all times.

Failure to abide by the rules can subject the building to a fine in the amount of $100 – $350 per infraction.

Keeping the sidewalks clear of snow and ice during and after a snowstorm will be of great benefit to the employees, residents and the general public.

Related Post: What are the Winter Heating Requirements?

New York State, as of December 3, 2014, is requiring that all current subleases acknowledge if there are or aren’t sprinklers in their respective units with a new Fire Sprinkler Acknowledgement Form (EBMG can provide you with a sample Acknowledgement, below). We are now going to include an Acknowledgement Form in all Cooperative sales and sublease applications (sublease only for Condos) for the new tenants to sign and will also be sending out an acknowledgement form to all residents that currently have a lease so that we have them on file.

This new code is for all leased premises, so it does apply to new leases, renewal leases and all Shareholders in a Cooperative with a Proprietary Lease.

Sample Acknowledgement Form (download)

Update for 2017: Click Here For NEW Regulations

In New York City, the winter heating season is from October 1st – May 31st of any given winter. The heating requirements are going to be significantly different from the other times of the year and we’re going to break it down for you so that you can easily understand the requirements.

Each day is split into two different times; there are the Daytime requirements, which last from 6AM – 10PM and there are the Nighttime requirements, lasting from 10PM – 6AM.

The following heat settings are in place during these two times:

Daytime (6AM – 10PM): When the temperature dips below 55 degrees outside, the internal temperature of any given apartment must be kept at or above 68 degrees.

Night (10pm – 6AM): When the temperature falls below 40 degrees outside, it is mandated that the interior temperature of an apartment must be kept at or above 55 degrees.

55 Degrees of an interior temperature sure does sound chilly, so most coop and condo buildings in NYC will keep their indoor temperature settings a little higher. This could be by altering the cycle of heat that the boiler is moving through, or it could be adjusting their complete system if that boiler works off of sensors within the apartment, as was discussed in the building.

If you feel as though you are not being provided with adequate heat (if this is a routine occurrence, and not a result of emergency boiler work or for major work such as a complete boiler replacement), it would behoove the tenants to call Management, and if they do not respond, to alert 311 so that they can step in on what may be a systematic issue.

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